How to Print from Gmail: Step-by-Step Guide

How to Print from Gmail: Step-by-Step Guide


In today’s digital age, email has become an essential tool for communication. Gmail, one of the most popular email platforms, offers a wide range of features and functionalities to enhance the user experience. While reading emails on a screen is convenient, there may be times when you need to have a hard copy of an important email or attachment. In this step-by-step guide, we will walk you through the process of printing from Gmail, ensuring that you have a clear understanding of how to complete this task easily and efficiently.

Step 1: Accessing Gmail

The first step in printing from Gmail is to access your Gmail account. Open your preferred web browser and navigate to the Gmail website. Enter your email address and password to log in to your account.

Step 2: Selecting the Email or Attachment to Print

Once you are logged in to your Gmail account, navigate to the email or attachment you want to print. Click on the email or attachment to open it.

Step 3: Opening the Print Dialog Box

With the email or attachment open, locate the print button or option. In Gmail, you can find the print option by clicking on the three vertical dots in the top right corner of the email or attachment. A drop-down menu will appear, and you should select the “Print” option.

Step 4: Adjusting Print Settings

After selecting the print option, the print dialog box will appear. Here, you can customize various print settings according to your preferences. You can choose the number of copies to print, select the printer you want to use, and adjust the page layout options. Make sure to review these settings carefully before proceeding.

Step 5: Previewing the Print

Before finalizing the printing process, it is recommended to preview the print to ensure that everything appears as expected. Most print dialog boxes will provide a preview option. Click on the preview button to see how the email or attachment will look on the printed page. Take note of any formatting issues or adjustments that may need to be made.

Step 6: Printing the Email or Attachment

Once you are satisfied with the print preview, you can proceed with printing the email or attachment. Click on the “Print” button in the print dialog box to initiate the printing process. Depending on your printer and network setup, you may need to wait for the printer to process the print job.

Step 7: Collecting the Printed Document

After the printer has finished processing the print job, you can collect the printed document. Make sure the printed pages are arranged in the correct order and double-check for any smudging or incomplete printing.

Additional Tips

– Ensure that your printer is connected and properly set up before attempting to print from Gmail.
– If you want to print multiple emails or attachments, you can select them by holding down the Ctrl key (Windows) or Command key (Mac) and clicking on the desired emails or attachments.
– If you frequently need to print from Gmail, consider setting up a default printer in your computer settings to streamline the process.
– If you encounter any issues or errors while printing from Gmail, check your printer settings, internet connection, and ensure that your printer drivers are up to date.


Printing from Gmail can be a simple task when you know the steps to follow. By accessing your Gmail account, selecting the email or attachment, opening the print dialog box, adjusting print settings, previewing the print, printing the document, and collecting the printed pages, you can easily obtain a paper copy of important emails or attachments. Remember to review any additional tips that may be specific to your situation. With this step-by-step guide, you can confidently navigate the process of printing from Gmail and manage your email communications efficiently.

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